Overall Objective / Purpose of the role:

· The role requires a proactive, competent and highly professional candidate. Will be able to create good working relationships with a range of personalities.
積極、能干、高度專業(yè)化，與各方面人員建立良好的工作關(guān)系
· To provide general secretarial and administrative support to the project team.
為項(xiàng)目團(tuán)隊(duì)提供秘書和行政支持
· The role will also require the individual to work closely with the Support Team to provide general secretarial and administrative support to the overall business.
與支持團(tuán)隊(duì)緊密合作，為整體業(yè)務(wù)提供秘書和行政支持

Key Responsibilities / Accountabilities

· Support to pick-up phones and forward calls
接聽(tīng)、轉(zhuǎn)接電話
· Organize team travel arrangements
組織團(tuán)隊(duì)差旅行程安排
· Preparation of agenda / papers for circulation at meetings / minutes / reports
安排會(huì)議議程，并記錄會(huì)議紀(jì)要或報(bào)告
· Prepare meeting minutes for regular (bi-weekly) team meetings
為定期（兩周一次）團(tuán)隊(duì)會(huì)議準(zhǔn)備會(huì)議紀(jì)要
· Maintain a log of all clients and projects that the team is involved in; update this on a bi weekly basis.
實(shí)時(shí)維護(hù)團(tuán)隊(duì)涉及的客戶和項(xiàng)目列表，并每?jī)芍芨?br/>· Audio / copy typing of letters, memos, reports etc.
輸入、復(fù)印信件、備忘錄、報(bào)告等
· Photocopying / faxing
影印、傳真
· Ensure all Marketing and Sales material issued is of high standard
確保所有提供的招投標(biāo)及物業(yè)拓展文件都符合高標(biāo)準(zhǔn)
· Support team in ensuring that all compliance processes are followed (eg SDMP, SDR, Agresso etc)
支持團(tuán)隊(duì)，確保所有管理流程的執(zhí)行（例如：SDMP、SDR、Agresso等）
· Compiling reports and presentations for the team
為團(tuán)隊(duì)編寫及準(zhǔn)備報(bào)告和演示文稿
· Responsible for ensuring all documents issued to clients (reports, emails, memos, letters proposals) are of high quality (check spelling, layout, presentation, formatting etc), standardised where possible and meet the ECH ‘brand standards’ (ECH colours, font, formatting, logos etc)
確保提供給客戶的所有文件（報(bào)告、郵件、備忘錄、信件）是高質(zhì)量的（檢查拼寫、布局、表達(dá)、格式等），盡可能地專業(yè)化并符合ECH標(biāo)準(zhǔn)格式（ECH顏色、字體、格式、標(biāo)識(shí)等）
· Fully understand and own the ECH formatting brand standards for all output issued externally
完全理解及掌握ECH所有應(yīng)用在外部文件中的標(biāo)準(zhǔn)格式
· Overseeing the smooth running of the administration support for Beijing and ensuring that the team members are adequately supported
負(fù)責(zé)北京行政支持工作的順利運(yùn)行，確保團(tuán)隊(duì)成員有足夠的支持
· Support team in delivering excellent service by collating and managing proposal documents
通過(guò)整理和管理投標(biāo)文件，支持團(tuán)隊(duì)提供優(yōu)秀服務(wù)
· Proactive coordination of all administration procedures, guidelines and cut-off dates to ensure smooth running of administration for the team (monthly resource schedules, CVs, Project Appraisals, Project Insights etc)
主動(dòng)協(xié)調(diào)所有行政程序、指導(dǎo)方針和截止日期，以確保團(tuán)隊(duì)行政工作的平穩(wěn)運(yùn)行，包括每月人員資源安排表、簡(jiǎn)歷、項(xiàng)目評(píng)估、項(xiàng)目分析等
· Apply and issue non retail banking invoice and ensure payment is make on time
按照規(guī)定流程申請(qǐng)并發(fā)出公司內(nèi)部系統(tǒng)票據(jù)，并確保及時(shí)付款

Skills / Requirement:

· University degree, Engineering background is preferred
大專或本科學(xué)歷，工科背景優(yōu)先
· Good English and Mandarin, fluent spoken English is a must;
良好的英語(yǔ)和普通話，英語(yǔ)口語(yǔ)流利
· Be familiar with Microsoft Office applications;
熟練操作微軟辦公軟件
· Well organized and able to multi-task, possess extreme attention to details;
處事有條理，且能同時(shí)處理多個(gè)事件并非常關(guān)注細(xì)節(jié)
· "SWAN" attributes (smart, work hard, ambitious, and nice).
“SWAN”特質(zhì)：聰明、勤奮、有抱負(fù)、善良

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